Privacy Policy
EC Privacy Policy for Contacts
Edwin Coe LLP (“We”, “Us” or “Our”) is committed to protecting and respecting your privacy.
This privacy notice sets out the basis for which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
For the purpose of the Data Protection laws, the data controller is Edwin Coe LLP of 2 Stone Buildings, Lincoln’s Inn, London, WC2A 3TH (ICO Registration Number: Z9744124).
When does this Privacy Policy apply?
This Privacy Policy applies when we receive personal information from you, in the following circumstances:
- when you request information from us about our services;
- when you provide us with your details for example by giving us a business card or sending us an email;
- when you sign up for one of our blogs. newsletters or events;
- when you sign up for an event that we are running in conjunction with another party or business party.
What information do we collect about you?
As a contact of Edwin Coe LLP your data will be held by the firm in its manual and automated filing systems.
This may include;
- contact details (including names, employment details, postal addresses, email addresses and telephone numbers) and
- details of your interests.
How is your personal information collected?
Your personal information may be collected directly from you by you providing us with a business card or other similar source of information about yourself, through our registration process, feedback forms or by corresponding with us by phone, email or otherwise.
Purpose – how will we use your personal information?
We will only use your information when it is fair and lawful to do so. Most commonly, we will use your personal information in the following circumstances:
- Where it is necessary for our legitimate interests (or those of a third party) namely providing you with updates and marketing materials and enabling the management of all matters relating to our business, but only where your interests and fundamental rights do not override those interests.
- Where you have given your consent and that consent has not subsequently been withdrawn by you.
We may also use your personal information in the following circumstances, which are likely to be rare:
- Where we need to protect your interests (or someone’s interests).
- Where it is needed in the public interest.
The situations where we will process your personal data are listed below:
- to provide you with information about our services;
- to provide you with updates about the law and other topics that may be of interest to you;
- to invite you to events or seminars that may be of interest to you;
- for marketing and advertising purposes.
Disclosure of data
We may share your personal information with third parties (including business partners, suppliers and sub-contractors), regulatory bodies (for example the SRA) or any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006, where this is reasonably necessary, for the purposes set out in the policy.
We may disclose your personal information to third parties:
- In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
- If Edwin Coe LLP or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.
- If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of business and other agreements from time to time; or to protect the rights, property, or safety of Edwin Coe LLP, our clients, or others. This includes exchanging information with other companies and organisation for the purposes of fraud protection and credit risk reduction.
Transfer and storage of data The personal information you provide to us may be transferred and stored outside of the UK for the purposes of things such as carrying out administration, the fulfilment of your order, the processing of your payment details and the provision of support services. Any personal information transferred will receive an adequate level of protection as required by the Data Protection laws. Third parties will only process your personal information on our instructions and in the agreement that the information is kept secure and confidential.
Any personal information transferred will receive an adequate level of protection as required by the Data Protection laws. Whenever we transfer your personal data out of the UK to countries which have laws that do not provide the same level of data protection as the UK law, we always ensure that a similar degree of protection is afforded to it by ensuring that appropriate safeguards are in place prior to any transfer of your data. Those safeguards are likely to consist of either the use of standard contractual terms approved for use in the UK which give the transferred personal data the same protection as it has in the UK namely the International Data Transfer Agreement OR The International Data Transfer Addendum to the European Commission’s standard contractual clauses for international data transfers, or we will only transfer your personal data to countries that have been deemed by the UK to provide an adequate level of protection for personal data.
Artificial Intelligence
Artificial intelligence (AI) technologies are used to support service delivery, data analysis, process automation, document review, and contract analysis. All AI applications that involve the processing of personal information are implemented in compliance with relevant data protection laws and regulations.
Data Subject Rights
Under certain circumstances, you have the right to:
- Access your information.
You are entitled to request access to the information we hold about you (known as a ‘data subject access request’). You are entitled to receive a copy of the personal information we hold about you and to check that it is being lawfully processed.
- Correct your information.
If the information we hold for you is incomplete or incorrect, you have the right to request a correction.
- Request erasure.
Where there are no reasons for continuing the processing of your personal information, you are able to request the removal or deletion of the personal information.
- Object to processing.
Where the firm relies on legitimate interest for the processing of your personal information, or for the purposes of direct marketing, you have the right to object to the processing.
- Request the restriction of processing.
You are entitled to request for a suspension for the processing of your personal information, for example, if you are awaiting the reasons for the processing of the information or require us to establish its accuracy.
- Transfer your personal information.
You are able to request the transfer of your personal information to another party.
In the limited circumstances where you have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the rights to withdraw your consent for that specific processing at any time.
It is important that the personal information we hold for you is accurate and up to date. If you would like to review, verify, correct or request erasure of your personal information, object to the processing of your personal data or request that we transfer a copy of your personal information to another party, please contact;
If you receive marketing materials relating to our services by email or post, you may withdraw your consent for us to send these to you at any time, by using the “unsubscribe” option included in the email or other material. Alternatively, you can let us know your preferences by sending an email to:
No fee
These rights are available to you at no cost; however we may charge a reasonable fee where a request is deemed to be excessive or unfounded. In such circumstances, we may otherwise refuse to comply with the request.
How long is your personal data retained?
We will generally hold your personal data for a minimum of two years or for as long as is necessary for the purposes for which it was collected thereafter or whenever you tell us you no longer want to remain on our contact list. Personal information may be retained for as long as necessary to comply with our legal obligation, or in order to protect yours or another person’s vital interest.
Security
We understand the importance of protecting your privacy and we will ensure your data is safeguarded and held securely in accordance with our obligations under the Data Protection laws. Appropriate technical and organisational measures have been implemented to ensure personal information is protected and to prevent your personal data from being lost, used, accessed in an unauthorised way, altered or disclosed. Details of these measures are available upon request. We also limit access to your personal information to those employees, contractors and other third parties who have a business need to know. This access will be granted on a confidential basis and processing of the information will only take place subject to our instruction.
The firm have in place procedures and a policy to deal with any potential data security breaches, data subjects and any applicable regulators will be notified where we are legally required to do so.
Complaints
If you consider that our processing of your personal information infringes the Data Protection laws, you have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.
How to contact us
By email at enquiries@www.edwincoe.com
or write to us at, FAO Head of Marketing, Edwin Coe LLP, 2 Stone Buildings, Lincoln’s Inn, London WC2A 3TH.
Revisions to our Privacy Policy
We reserve the right to revise this policy or any part of it from time to time and will provide you with a new policy notice where any substantial updates are made. We may also notify you through other means, about the processing of your information.
EC Privacy Policy for Clients, Professional Advisors and Third Parties
Edwin Coe LLP (“We”, “us” or “our”) is committed to protecting and respecting your privacy.
This privacy notice sets out the basis for which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
For the purpose of the Data Protection laws, the data controller is Edwin Coe LLP of 2 Stone Buildings, Lincoln’s Inn, London, WC2A 3TH (ICO Registration Number: Z9744124).
When does this Privacy Policy apply?
This Privacy Policy applies when we receive any personal information from you, our clients and prospective clients, our business contacts, suppliers, refers, introducers or other third parties including in the following circumstances:
- when you request information from us or provide information to us;
- when you or the organisation you work for engages our legal and other services;
- when you or the organisation you work for is a counterparty, or provide services to a counterparty, of one or more of our clients;
- when you or the organisation you work for is a supplier to us;
- as a result of your relationship with one or more of our clients, including when you or the organisation you work for is a regulator, government agency, court, tribunal or other law enforcement agency;
- if you are in any way connected to, or involved in, a legal or other matter in which we have been instructed to act, including if you are an expert witness or counsel for a counterparty.
What information do we collect about you?
All data will be held by us in our manual and automated filing systems.
This may include;
- contact details (including names, postal addresses, email addresses and telephone numbers);
- bank details;
- ID documents and other records.
How is your personal information collected?
We will collect personal information directly from you, from our clients or their counterparties and authorised representatives. We may also collect information from third parties including, regulatory authorities, your employer or organisation, government agencies, background check agencies, credit reference agencies, service providers, social media other online sources and the third parties listed under the heading “Disclosure of Data” below.
Purpose – how will we use your personal information?
We will only use your information when it is fair and lawful to do so. Most commonly, we will use your personal information in the following circumstances:
- Where we need to perform the contract that we have entered into with you or the organisation that you work with or to analyse potential legal claims;
- Where we need to comply with a legal or regulatory obligation;
- Where it is necessary for our legitimate interests (or those of a third party) namely to provide advice and assistance to our clients or in facilitating and enabling the management of all matters relating to our business, but only where your interests and fundamental rights do not override those interests;
- Where you have given your consent and that consent has not subsequently been withdrawn by you.
We may also use your personal information in the following circumstances, which are likely to be rare:
- Where we need to protect your interests (or someone’s interests).
- Where it is needed in the public interest.
The situations where we will process your personal data are listed below:
- to fulfil our contract with you or the organisation that you work for;
- to provide you or the organisation that you work for with our services;
- making payments to and on your behalf;
- creating a client account for you;
- to prevent fraud and to satisfy our legal or regulatory obligations (including under The Money Laundering Regulations 2017 and corresponding financial crime legislations or sanction requirements), accounting, reporting, risk management or professional obligations;
- manage relationships with our suppliers;
- protect, establish, exercise or defend legal rights;
- process and respond to requests, enquiries or complaints received from you;
- Follow industry guidelines and best practice;
- to provide you with information about our services;
- to invite you to events or seminars that may be of interest to you;
- to provide you with updates about the law and other topics that may be of interest to you;
- for marketing and advertising purposes;
- for intra group transfer or transfers to third party administrators for administration purposes; and
- the enforcement of legal claims including debt collection including via out-of-court procedures.
Failure to provide personal information
Failure to provide certain information when requested may result in us being unable to perform both our legal obligations and our contractual duties to you, such as making payments to and on your behalf.
Sensitive Personal Information
We may also collect, store and use, exercise or defence of legal claims the below “special categories” of more sensitive personal information:
- Information about health, including sickness records, medical conditions and other records.
- Information about race or ethnicity, religious beliefs, trade union membership, sexual orientation and political opinion.
- Information about criminal convictions and offences.
We will only process these ‘special categories of personal data’ in the following exceptional circumstances:
- to the extent necessary for the establishment, exercise or defence of legal claims; or
- with your explicit written consent which you can withdraw at any time.
Disclosure of data
We may share your personal information with third parties, where this is reasonably necessary, for the purposes set out in the policy. Third parties may include the following:
- our clients, your professional advisors, your employer or the organisation that you work for;
- other lawyers, advisers and expert witnesses (including barristers and foreign lawyers);
- our professional advisers, auditors and insurers;
- third-party service providers (contractors and agents including providers of IT support, typing and document management services, social media, research, banking, insurance, forensic support, litigation support, data room, and marketing services);
- regulatory bodies (such as the SRA), courts, tribunals, government agencies, law enforcement agencies and other third parties;
- any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006;
- other third parties, for example in the context of the possible sale or restructuring of our business or third parties we are acquiring.
Data may also be disclosed if we are under a duty to share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of business and other agreements from time to time; or to protect the rights, property, or safety of Edwin Coe LLP, our clients, or others. This includes exchanging information with other companies and organisation for the purposes of fraud protection and credit risk reduction.
Transfer and storage of data
The personal information you provide to the Firm will be transferred and stored outside of the UK for the purposes of carrying out administration and other functions necessary to provide our legal services to you. Any personal information transferred will receive an adequate level of protection as required by the Data Protection laws. Third parties will only process your personal information on our instructions and in the agreement that the information is kept secure and confidential.
Whenever we transfer your personal data out of the UK to countries which have laws that do not provide the same level of data protection as the UK law, we always ensure that a similar degree of protection is afforded to it by ensuring that appropriate safeguards are in place prior to any transfer of your data. Those safeguards are likely to consist of either the use of standard contractual terms approved for use in the UK which give the transferred personal data the same protection as it has in the UK namely the International Data Transfer Agreement OR The International Data Transfer Addendum to the European Commission’s standard contractual clauses for international data transfers or we will only transfer your personal data to countries that have been deemed by the UK to provide an adequate level of protection for personal data.
Where any transfer is made to another lawyer, adviser or expert witness outside of the UK we will usually do this on the basis that the transfer is necessary for the performance of our contract with you.
Artificial Intelligence
Artificial intelligence (AI) technologies are used to support service delivery, data analysis, process automation, document review, and contract analysis. All AI applications that involve the processing of personal information are implemented in compliance with relevant data protection laws and regulations.Data Subject Rights
Under certain circumstances, you have the right to:
- Access your information.
You are entitled to request access to the information we hold about you (known as a ‘data subject access request’). You are entitled to receive a copy of the personal information we hold about you and to check that it is being lawfully processed.
- Correct your information.
If the information we hold for you is incomplete or incorrect, you have the right to request a correction.
- Request erasure.
Where there are no reasons for continuing the processing of your personal information, you are able to request the removal or deletion of the personal information.
- Object to processing.
Where the firm relies on legitimate interest for the processing of your personal information, or for the purposes of direct marketing, you have the right to object to the processing.
- Request the restriction of processing.
You are entitled to request for a suspension for the processing of your personal information, for example, if you are awaiting the reasons for the processing of the information or require us to establish its accuracy.
- Transfer your personal information.
You are able to request the transfer of your personal information to another party.
It is important that the personal information we hold for you is accurate and up to date. If you would like to review, verify, correct or request erasure of your personal information, object to the processing of your person data or request that we transfer a copy of your personal information to another party, please contact;
No fee
These rights are available to you at no cost; however we may charge a reasonable fee where a request is deemed to be excessive or unfounded. In such circumstances, we may otherwise refuse to comply with the request.
How long is your personal data retained?
Our retention period is based on statutory authority and will be held for a minimum of five years, which may be extended dependant on the nature of your relationship with the firm. Personal information may be retained for as long as necessary to comply with our legal obligation, or in order to protect yours or another person’s vital interest.
Security
We understand the importance of protecting your privacy and we will ensure your data is safeguarded and held securely in accordance with our obligations under the Data Protection laws. Appropriate technical and organisational measures have been implemented to ensure personal information is protected and to prevent your personal data from being lost, used, accessed in an unauthorised way, altered or disclosed. Details of these measures are available upon request. We also limit access to your personal information to those employees, contractors and other third parties who have a business need to know. This access will be granted on a confidential basis and processing of the information will only take place subject to our instruction.
The firm have in place procedures and a policy to deal with any potential data security breaches, and data subjects and any applicable regulators will be notified where we are legally required to do so.
Complaints
If you consider that our processing of your personal information infringes the Data Protection laws, you have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.
How to contact us
By email at enquiries@www.edwincoe.com
or write to us at, FAO of Risk and Compliance Officer, Edwin Coe LLP, 2 Stone Buildings, Lincoln’s Inn, London WC2A 3TH.
Revisions to our Privacy Policy
We reserve the right to revise this policy or any part of it from time to time and will provide you with a new policy notice where any substantial updates are made. We may also notify you through other means, about the processing of your information.
EC Privacy Policy for Website
Edwin Coe LLP (“We”, “Us” and “Our”) is committed to protecting and respecting your privacy.
This policy (together with our terms of use policy and any other documents referred to on it) sets out the basis for which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
For the purpose of the Data Protection laws the data controller is Edwin Coe LLP of 2 Stone Buildings, Lincoln’s Inn, London, WC2A 3TH (ICO Registration Number: Z9744124).
When does this Privacy Policy apply?
This Privacy Policy applies when we receive any personal information from you when you browse, complete forms on or otherwise interact with our website(s)
What information do we collect about you?
Information you give us. We may process information you have given us by filling in forms on our site www.edwincoe.com (“our site”) or by corresponding with us by phone, email or otherwise. This includes information you provide when you register to receive legal updates, search our site and when you report a problem with our site.
This information may include your name, address, e-mail address, phone number, interests, educational details and employment details.
Information we collect about you. With regard to each of your visits to our site we may automatically collect the following information:
- technical information, including the Internet protocol (IP) address used to connect your computer to the internet, your login information, browser type and version, time zone setting, browser plug-in types; and
- information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our site (including date and time); products viewed or searched for; page response times, download errors, lengths of visits to certain pages, page interaction (such as scrolling, clicks and mouse-overs), methods used to browse away from the page and any phone number used to call us.
Information we receive from other sources. We may process information about you received from your usage of any of the other websites we operate or the other services we provide. We may also receive information about you from the third parties we work closely with (including, for example, business partners, sub-contractors in technical, payment and delivery services, advertising networks, analytical providers, search information providers and credit reference agencies).
Please avoid supplying us with any other person’s personal data, unless we have requested you to do so.
Purpose – how will we use your personal information?
We will only use your information when it is fair and lawful to do so. Most commonly, we will use your personal information in the following circumstances:
- Where it is necessary for our legitimate interests (or those of a third party) namely providing you with information that you request and with updates and marketing materials and enabling the management of all matters relating to our business, but only where your interests and fundamental rights do not override those interests.
- Where you have given your consent and that consent has not subsequently been withdrawn by you.
We may also use your personal information in the following circumstances, which are likely to be rare:
- Where we need to protect your interests (or someone’s interests).
- Where it is needed in the public interest.
The information we collect about you may be used in the following ways,
Information you give us.
- to carry out our obligations to you and to provide you with the information and services that you request from us;
- to invite you to events or seminars that may be of interest to you;
- to provide you with updates about the law and other topics that may be of interest to you;
- for marketing and advertising purposes; and
- to ensure that content for our site is presented in the most effective manner for you and for your computer.
Information we collect about you. We will use this information:
- to administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
- to improve our site to ensure that content is presented in the most effective manner for you and for your computer;
- to allow you to participate in interactive features of our service, when you choose to do so;
- as part of our efforts to ensure the security of our website and services.
Information we receive from other sources.
We may use this information combined with information you give to us and information we collect about you for the purposed set out above (depending on the types of information we receive).
Disclosure of your information
We may share your personal information with any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006, where this is reasonably necessary, for the purposes set out in the policy.
We may share your information to third parties where this is reasonably necessary, for the purposes set out in the policy including:
- Business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you.
- Analytics and search engine providers that assist us in the improvement and optimisation of our site.
We may disclose your personal information to third parties:
- In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
- If Edwin Coe LLP or substantially all of its assets are acquired by a third party, in which case personal data held by it about its clients and contacts will be one the transferred assets.
- If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of business and other agreements from time to time; or to protect the rights, property, or safety of Edwin Coe LLP, our customers, or others. This includes exchanging information with other companies and organisation for the purposes of fraud protection and credit risk reduction.
Transfer and storage of data
The personal information you provide to us may be transferred and stored outside of the UK for the purposes of things such as carrying out administration, the fulfilment of your order, the processing of your payment details and the provision of support services. Any personal information transferred will receive an adequate level of protection as required by the Data Protection laws. Third parties will only process your personal information on our instructions and in the agreement that the information is kept secure and confidential.
Any personal information transferred will receive an adequate level of protection as required by the Data Protection laws. Whenever we transfer your personal data out of the UK to countries which have laws that do not provide the same level of data protection as the UK law, we always ensure that a similar degree of protection is afforded to it by ensuring that appropriate safeguards are in place prior to any transfer of your data. Those safeguards are likely to consist of either the use of standard contractual terms approved for use in the UK which give the transferred personal data the same protection as it has in the UK namely the International Data Transfer Agreement OR The International Data Transfer Addendum to the European Commission’s standard contractual clauses for international data transfers, or we will only transfer your personal data to countries that have been deemed by the UK to provide an adequate level of protection for personal data.Artificial Intelligence
Artificial intelligence (AI) technologies are used to support service delivery, data analysis, process automation, document review, and contract analysis. All AI applications that involve the processing of personal information are implemented in compliance with relevant data protection laws and regulations.
Data Subject Rights
Under certain circumstances, the law permits that you have the right to:
- Access your information.
You are entitled to request access to the information we hold about you (known as a ‘data subject access request’). You are entitled to receive a copy of the personal information we hold about you and to check that it is being lawfully processed.
- Correct your information.
If the information we hold for you is incomplete or incorrect, you have the right to request a correction.
- Request erasure.
Where there are no reasons for continuing the processing of your personal information, you are able to request the removal or deletion of the personal information.
- Object to processing.
Where the firm relies on legitimate interest for the processing of your personal information, or for the purposes of direct marketing, you have the right to object to the processing.
- Request the restriction of processing.
You are entitled to request for a suspension for the processing of your personal information, for example, if you are awaiting the reasons for the processing of the information or require us to establish its accuracy.
- Transfer your personal information.
You are able to request the transfer of your personal information to another party.
It is important that the personal information we hold for you is accurate and up to date. If you would like to review, verify, correct or request erasure of your personal information, object to the processing of your personal data or request that we transfer a copy of your personal information to another party, please contact;
No fee
These rights are available to you at no cost; however we may charge a reasonable fee where a request is deemed to be excessive or unfounded. In such circumstances, we may otherwise refuse to comply with the request.
How long is your personal data retained?
Personal information that we process for any purposes will be kept for no longer than is necessary for the purposes for which it was collected.
It is not always possible to specify in advance the length of time your personal information will be retained. The retention of your personal data will be determined based on statutory authority, the nature of your relationship with the firm, the nature and sensitivity of the personal information, the purposes for which the information is being processed and whether there are other means to achieve those purposes.
Personal information may be retained for as long as necessary to comply with our legal obligation, or in order to protect yours or another person’s vital interest.
Security
We understand the importance of protecting your privacy and we will ensure your data is safeguarded and held securely in accordance with our obligations under the Data Protection laws. Appropriate technical and organisational measures have been implemented to ensure personal information is protected and to prevent your personal data from being lost, used, accessed in an unauthorised way, altered or disclosed. Details of these measures are available upon request. We also limit access to your personal information to those employees, contractors and other third parties who have a business need to know. This access will be granted on a confidential basis and processing of the information will only take place subject to our instruction.
The firm have in place procedures and a policy to deal with any potential data security breaches, data subjects and any applicable regulators will be notified where we are legally required to do so.
Third party websites
Our website includes external links to other websites, which may be operated by AAT or third parties. Clicking on these links may allow the collection or sharing of personal data about you in ways which may differ from the terms set out here. We are not responsible for the privacy policies, contents or practices of third party websites, and encourage you to read the privacy policies of every external website you visit from our website.
Complaints
If you consider that our processing of your personal information infringes the Data Protection laws, you have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.
How to contact us
By email at enquiries@www.edwincoe.com
or write to us at, Edwin Coe LLP, 2 Stone Buildings, Lincoln’s Inn, London WC2A 3TH.
Revisions to our Privacy Policy
We reserve the right to revise this policy or any part of it from time to time and will provide you with a new policy notice where any substantial updates are made. We may also notify you through other means, about the processing of your information.